Posted May 23, 2024
Granville County is accepting proposals from qualified CPA firms to provide agreed-upon procedures reports based on a review of cash receipts, disbursements, and changes in cash balances (“Agreed-Upon Procedures Reports”) for up to twelve non-profit volunteer fire departments. We invite your firm to submit a proposal to us by 2:00 p.m. June 14, 2024, for consideration. A description of the organizations, the services needed, and other pertinent information follows.
Granville County funds twelve non-profit volunteer fire departments from the Fire Department Service District tax fund. Granville County contracts with each of these departments to provide fire suppression service in their respective district on an annual basis. This Agreed-Upon Procedures Report requirement is part of the contract with these agencies to be conducted yearly. Granville County will provide reimbursement to each of these departments for an Agreed-Upon Procedures Report. The selected CPA firm will contract directly with each department. Departments are not required to use the CPA firm selected by the County as a result of this RFP and may use another CPA firm of their choice.
Beginning with fiscal year 2023-2024, the Fire Department agrees to present to Granville County an annual agreed-upon procedures report based on a review of cash receipts, disbursements, and changes in cash balances prepared according to generally accepted accounting principles (GAAP) by an independent certified public accountant for the preceding fiscal year no later than 5:00 PM on the last working day of December of the current fiscal year. The Fire Department is responsible for making a good faith effort to submit their data to the CPA in accordance with this timeline. Granville County will issue a request for proposals (RFP) for certified public accounting firms to provide the above-described agreed upon procedures reports for those departments that wish to contract with the selected accounting firm. The County will reimburse each department from the Granville County General Fund, subject to appropriation by the Granville County Board of Commissioners, for the agreed upon procedures review up to the amount offered by the firm responding to the RFP.
The proposal should be submitted by 2:00 p.m., June 14, 2024, at the Granville County Finance Office, 141 Williamsboro Street, Oxford, NC 27565 and be clearly marked “Response to RFP for VFD Financial Review”. The proposals will be opened at that time. All inquiries and submissions are to be directed in writing to: Jennifer Baird, Finance Director, at the above address. The Finance Office will review the proposals and make a recommendation to the Board of Commissioners on July 1, 2024, at which time the contract will be awarded.